1. Information We Collect
When you register as a member or apply for membership, we collect personal information including your name, student ID, email address, phone number, department, batch, and payment details. We also collect non-personal data such as browser type, pages visited, and access times through standard web server logs.
2. How We Use Your Information
We use the information we collect to:
- Process membership applications and manage your membership
- Send important announcements, event invitations, and newsletters
- Verify payment transactions
- Display your profile (name, department, batch) on our public members list
- Improve our website and services
3. Information Sharing
We do not sell, rent, or trade your personal information to third parties. We may share information with:
- University administration when required for verification
- Event organisers for events you register for
- Service providers who assist us in operating the website (hosting, email services)
- Law enforcement if required by law
4. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.
5. Cookies
We use cookies to enhance your browsing experience and analyse site traffic. You can control cookie settings through your browser. Disabling cookies may limit some functionality. See our Terms & Conditions for more detail on how we use cookies.
6. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (subject to legal obligations)
- Opt out of marketing communications at any time
7. Data Retention
We retain your personal data for as long as your membership is active or as needed to provide services. You may request deletion of your data at any time by contacting us.
8. Children's Privacy
Our services are intended for university students aged 18 and above. We do not knowingly collect data from children under 13.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website. Continued use of our services constitutes acceptance of the updated policy.
10. Contact Us
For privacy-related questions or requests, contact us at info@diuroboticclub.com.